Solicitation Information

This Request for Proposals (RFP) is being issued by the state of Utah in collaboration with the NASPO ValuePoint cooperative purchasing program. The close date of the RFP has been extended to January 15th at 3 pm MT. 

The purpose of this RFP is to re-solicit the Cloud Solutions portfolio that is currently set to expire in September 2026. This RFP expands the scope from what was previously included in Cloud Solutions to now include a more structured approach for public entities to purchase both on-premises and cloud-hosted software solutions, including value-added services, solutions, and hardware.

Awards shall be made per category (SaaS, IaaS, PaaS, On-premises, or Value Added Services) to the responsive responsible Offeror(s) whose proposal(s) meet all outlined minimum requirements, meets all minimum point thresholds and achieves a minimum of 1,225 total combined points per category (70% or 1225 points) of the total points available per category from Stage 4 technical points + Stage 5 cost points. The Lead State anticipates awarding multiple Master Agreements. The award of Master Agreement(s) will be made without regard to any preference for Utah suppliers. Participating Entities, including the State of Utah, may take local preferences into consideration when determining if they will enter into a Participating Addendum with a Contract Vendor to which a Master Agreement has been awarded.

Awards are made by category for SaaS, IaaS, PaaS, and On-premise. Additionally, awarded vendors will be awarded as a Direct Service Provider or Value-Added Reseller for each of these categories based on the combined Technical Criteria Evaluation points and Cost Evaluation points and the award threshold discussed above. A vendor may be awarded both as a Direct Service Provider or Value-Added Reseller (they are not mutually exclusive) for each category if they receive the requisite minimum score required for an award combining their technical and cost points.

Length of Contract: 10 years. There are no planned renewals or re-solicitations during the new 10-year contract portfolio period resulting from this RFP at this time, but the State of Utah reserves the right to re-open this portfolio for more competition and potential contracts based on the needs of Participating Entities and market or technological changes in this industry.

Vendor must guarantee its minimum percentage discount off of MSRP for the life of the contract. For a Vendor who is a Direct Service Provider, pricing itself (not just the discount percentage) must have a price guarantee period of 1 year (see the attached Prerequisites Document for information on allowable price adjustments).

The RFP is available on Utah's procurement system website using the following link: U3P - NASPO Cloud and Software Solutions (formerly Cloud Solutions).

The purpose of this Request for Proposal (RFP) is to establish Master Agreements with qualified bidders, to provide Interpreting and Translating Services for all Participating States. The objective of this RFP is to obtain best value, and in some cases achieve more favorable pricing, than is obtainable by an individual state or local government entity because of the collective volume of potential purchases by numerous state and local government entities.

The Master Agreement(s) resulting from this procurement may be used by state governments (including departments, agencies, institutions), institutions of higher education, political subdivisions (i.e., colleges, school districts, counties, cities, etc.), the District of Columbia, territories of the United States, and other eligible entities subject to approval of the individual chief procurement official and compliance with local statutory and regulatory provisions.

It is now appropriate to post any required legal notices in your state and to distribute the URL and solicitation information below to prospective suppliers that you may be aware of who would be interested in responding to this RFP. We encourage you to post this solicitation to reserve your state’s ability to participate at some point in the future, even if you don’t immediately have plans to participate.

The RFP is available on New Mexico’s procurement system website using the following link: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico.